Personal Assistant (cum Admin)

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Objectives

We are looking for a Personal Assistant (cum Admin) to contribute to the efficient operation of the organization by providing high-quality administrative management, assisting the BOD and fostering clear internal communication. With a clear awareness in HR processes and office management to ensure smooth day-to-day operations, support leadership effectiveness, and help maintain a cohesive and engaged workplace environment.

Job Description

Personal Assistance to the BOD (60%)

Manage and maintain calendars for the BOD, including personal schedules, appointments, meetings, and events.
Organize complex travel itineraries, accommodations, visas, transportation, and related logistics for business and personal needs.
Manage personal or family service providers (e.g., drivers, service maintenance, etc.).
Coordinate family-related activities and errands as required (e.g., bookings, events, school liaison).
Support personal requests such as gifting, renewals (e.g., passports), deliveries, and general errands for the BOD.
Prepare, format, and organize reports, presentations, and correspondence as requested.
Handle confidential documentation, board papers, and email communications on behalf of the BOD.
Take meeting minutes, prepare meeting summaries, and ensure action items are followed up.
Act as liaison between the executive office and internal departments to ensure aligned scheduling, smooth workflows, and communication.
Other tasks as assigned by the Line Manager.

Administrative Management (40%)

Manage office operations and maintain an organized work environment.
Oversee office supply inventory and procurement.
Maintain and update employee records and HR databases.
Coordinate meetings, travel arrangements, and company events.
Handle day-to-day clerical tasks such as filing, scanning, data entry, and correspondence.
Coordinate with external vendors to ensure the company ‘s smooth operation.

Job Requirements

Skills & Knowledge & Qualification

Must have

Bachelor’s degree in Human Resources, Business Administration, or related field.
1-2+ years of experience in administrative, HR roles or operation/assistant.
Strong problem solving skills.
Excellent organizational and multitasking skills.
Strong verbal and written communication abilities. English skills are required.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
High level of integrity, discretion, and professionalism.
Ability to work independently and with cross-functional teams

Good to have

Experience coordinating internal events or communications
Strong interpersonal skills and ability to interact across departments and levels

PMAX-er Identification

Client Impact: Everything we do is ultimately to deliver real client impact and value.
Innovation: Drive change and innovative new ideas to create more values for clients, teams and society.
People Development: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
Integrity: Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
Teamwork & Fun: The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
Extreme Ownership: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.

Benefits

Competitive salary range with quarterly & yearly incentives and 13th-month salary
Flexible working time with 4 days working from home per month and 15 paid leaves per year
Insurance as full salary (SHUI)
Annual health check-up and Healthcare Insurance VNI for all employees
Laptop supply/allowance or support for laptop purchase costs on an individual basis
Internal training & career development opportunities, and external L&D budget sponsorship
Team bonding budget quarterly, snack time to engage team members
Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
Other staff welfare allowances.

Personal Assistant (cum Admin)

Objectives

Job Description

Personal Assistance to the BOD (60%)

Administrative Management (40%)

Job Requirements

Benefits

Job Summary

Year of Experience:

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