Procurement Executive is responsible for managing end-to-end trading operations, including vendor sourcing and management, commercial negotiations, contract administration, acceptance documentation, payment coordination, and compliance control. This role ensures cost efficiency, operational effectiveness, timely project execution, and risk mitigation across all trading activities.
1. Vendor Management
● Source, evaluate, and onboard qualified vendors and service providers to support business needs.
● Conduct RFQ/RFP processes, collect quotations, and perform commercial comparisons.
● Assess vendors based on capability, legal compliance, pricing, service quality, and delivery performance.
● Maintain and update the vendor database and supporting documentation.
● Monitor vendor performance and establish long-term strategic partnerships.
2. Commercial Negotiation
● Negotiate pricing, commercial terms, scope of work, delivery timelines, and payment conditions with vendors.
● Drive cost optimization initiatives while ensuring service quality and project requirements are met.
● Support internal stakeholders in vendor selection and trading decision-making.
3. Contract & Legal Documentation Management
● Prepare, coordinate, and manage trading-related documentation.
● Liaise with Legal and relevant stakeholders to ensure contractual compliance and risk mitigation.
● Track contract validity, renewals, amendments, and contract closure processes.
4. Acceptance & Payment Operations
● Review and verify supporting documents for acceptance and payment processing.
● Coordinate with vendors, Finance, and internal teams to ensure timely acceptance and payment execution.
● Monitor payment schedules and outstanding obligations under contracts.
● Ensure all payment requests comply with company policies and contractual terms.
5. Trading Operations & Process Management
● Monitor trading activities and project-related purchasing timelines.
● Ensure compliance with internal trading policies, approval workflows, and governance requirements.
● Identify process improvement opportunities to enhance operational efficiency.
● Develop and maintain trading templates, guidelines, and standard operating procedures (SOPs).
6. Reporting & Analysis
● Prepare regular reports on:
○ Trading spending
○ Contract status
○ Payment progress
○ Trading KPIs
○ Vendor performance
● Analyze trading data and recommend improvements for cost savings and operational efficiency
Qualifications
Education & Experience
● Bachelor’s degree in Business Administration, Economics, Supply Chain Management, Commerce, Law, or a related field.
● Minimum 2 years of experience in Trading, Purchasing, Vendor Management, Contract Administration, or Operations.
● Experience handling contracts, legal documentation, and payment processes is preferred.
Skills & Competencies
● Strong negotiation and stakeholder management skills.
● Excellent organizational and project coordination abilities.
● Strong analytical and problem-solving skills.
● High attention to detail, particularly in documentation and compliance.
● Effective communication and cross-functional collaboration skills.
● Proficiency in Google Workspace and Microsoft Office applications.
Key Performance Indicators (KPIs)
● On-time completion rate of trading and contract documentation.
● Payment processing accuracy and timeliness.
● Cost optimization and savings achieved through trading activities.
● Vendor performance and compliance metrics.
● Internal stakeholder satisfaction.
● Trading process compliance and governance adherence.
Working Mindset
● Detail-oriented with a strong sense of ownership over data and documentation.
● System thinking: able to understand processes, not just complete individual tasks.
● Proactive and willing to learn in a fast-paced environment.
● Comfortable handling repetitive tasks at the beginning while continuously improving
efficiency.
● Able to manage multiple tasks and follow deadlines strictly.
PMAX-er Identification